Cozumel, Mexico
Copyright Andy Richards 2022 - All Rights Reserved
SOMETHING THAT often comes up in discussions about cruising is the topic of Travel Agents. Online, I often see the question (usually from inexperienced cruisers): "should I book through a TA, or on my own with the cruise line?" Like so much in life, there isn't really a right or wrong answer here. So much depends on variable like the duration of the cruise, logistics (like flights and pre and post-cruise accomodations), excursions, etc.
THERE ARE also variables when it comes to the person seeking the advice. Are you good with administrative details? Have you booked travel for yourself or others routinely? Are you facile with on-line transactions? If you are all of the above, you will probably find making your own reservations less daunting than others who are not so comfortable with such details. Or, you may just not want the hassle of doing it, capable or not.
MY OWN answer to this question is probably going to make me sound like a shill for the travel industry. But I have covered my tracks by saying that my answer may not be right. 😎 What I ask myself is, how many times have I booked a full cruise itinerary on my own? How often do I do so. Why not work with someone who does that stuff for a living?
If you choose a TA wisely, I cannot really think of a reason why you wouldn't use one
WHICH BRINGS us to my second most important answer. If you are going to use a TA, go for an experienced expert in the cruise industry. I spent most of my lifetime (40-plus years) in private law practice. One of the things I always found humorous was the supposition by others that a lawyer should know everything about law. I am sure doctors have the same reaction about medicine. The vast majority of who do it well specialize in an area, or a couple related areas of a very vast universe of issues and knowledge. If you needed legal assistance today, I would tell you first and foremost to seek out someone with specialized knowlege and substantial experience in the area you need help in. I would not send you to a divorce specialist for a tax problem, Nor would I send you to a tax and business lawyer for your divorce, your employment issue, or your personal injury. Unfortunately, there are those in the field who are not qualified but who will take these things on anyway. That rarely bodes well for the client.
TODAY MORE than ever, the Travel Industry is no different. If you are going to use a TA and get the best of it, you need to seek out an experienced cruise specialist. Someone who had primarily focused on assisting clients in the cruise booking business. There are many nuances in booking a cruise - most of which newcomers to cruising will not be aware of. The cruise lines (I have said this before) are in the business of making a profit. That sometimes means being flexible to optimize cruise occupancy. Which in turn, means there can sometimes be special deals out there. A cruise specialist who is working for you should stay up to date on those deals and be able to pass them on to you. In fairness, you can probably do the same for yourself if you are diligent and check with the cruise line often (indeed, we have had circumstances where we have discovered them and told our TA - but afterward, the TAs we have used have been very good about following up and obtaining discounts and deals).Rome, Italy
Copyright Andy Richards 2013 - All Rights Reserved
THOSE ARE my answers. What about what other people say? I started - as I often do - by asking Google whether I should use a TA to book my cruise. For that past few months, Google has been using its AI algorithm at the top of its list of answers. It summarizes what Google found. The answer to the query listed a series of reasons to hire a TA and a few less reasons not to. I found the latter list to have a hollow ring (like somebody is just trying to come up with something to say). Lets look at those "cons:"
Can't the TA do that and isn't that a big part of what they are good at?
Reasons Not To use a TA:
- Direct communication with the cruise line. Hmnn. Our experience with that has not been great. They use offshore call centers. You get placed on hold, sometimes for hours. One hand often passes off blame to the other. I had an issue on a Celebrity cruise a couple years back that involved getting a person who had an emergency and couldn't come on the cruise off of the "upgraded drinks package." Online and on the phone, they told us they couldn't do it. It could only be done while onboard. When I went to the help desk, they told me they couldn't do it. It could only be done by one of their other billing departments who were somewhere on shore. It went back and forth for the better part of the week. Either way, they told us it had to be done before the end of the cruise. It was ultimately favorably resolved, but it took several trips to the desk by me and several long-hold-time telephone calls by my wife from shore. Travel agents seem to have a better direct line and are able to cut through all the red tape. We have had good success with turning issues over to the TA when we have used them and getting results. Its what they do. Would you rather hold on the phone for 3 hours, or let the TA do it for you?
- Potential to find similar deals. Well. Can't the TA do that and isn't that a big part of what they are good at? I get that they may have ties and biases, and may steer you to a particular cruise line, but we frankly haven't used them that way and haven't had the problem. We generally determine which cruise ship, destination and itinerary before turning anything over to the TA. And it stands to reason that they will work for your best interest if they are good and professional. After all, they want your return business.
Ancient Ephesus, Turkey
Copyright Andy Richards 2013 - All Rights Reserved
I suppose there are some who might do this, but we never go first to a TA and say "we want to go on a cruise; please find us something." Most often we have selected the cruise and often know the stateroom we want to be in (or the general part of the ship we want to be on) before we turn anything over to a TA. They just help us accomplish our goals. I would strongly recommend that you look at the process the same way. Do some homework first and then ask for assistance. Hopefully that homework teaches you that there are parts of the ship that are more desirable accomodations than others. That some outside rooms can have obstructed views. That there are drink packages, and restaurant packages and seating times and methods. But even if you don't know some of these things, a good cruise agent will know enough to talk to you and determine your circumstances - and to be able educate you on some of these variables, as well as helping you make the selections. - Control over the Process (as in selecting your own cabin and itinerary). I don't get that one at all. The ship and cruise date sets the itinerary. We just tell the TA what cabin (or range of cabins) we want. See above. 😑
Would you rather be on hold on the phone for 3 hours, or let the TA do it for you?
Reasons to Use a TA: (this list was longer, and made more sense to me - a reasonable conclusion from the comments: There really isn't any good reason not to use a TA - although there are some cautions. We'll get to those.
- Expertise and guidance: A TA can help you choose the best cruise line, itinerary, and cabin type based on your preferences and budget (if you haven't already done those things). They can also advise you on a cruise line's approach to dining options including seating types and times and can help with reserving specialty dining options. We don't find this one to necessarily be worth it, but I think your mileage may vary here, depending on your experience and approach. We are planners. I spend hours - even for a short trip - online and in books, researching different details. My wife is a travel details person and makes it her business to know everything about transportation and onboard every ship, as well any deals that may be out there. We do most of the "expertise" thing on our own and usually choose a cruise and then contact the TA. Often we will book a cruise on board (they often offer substantial deals if you do that), and then transfer the booking to a travel agent.
- Convenience: If you want or need such assistance, a TA can take care of all the details, including booking flights and shore excursions. For the reasons above, we don't rate this as a high priority.
- Potential for better deals: If you are open and flexible to suggestions, agents often have access to other better, or exclusive deals and can often negotiate better prices than you might find on your own. Reading on boards liked CruiseCritic.com, you will see stories of customers getting 10-20% off the regular cruise fees when working with some travel agencies. This is not a sure thing, but is certainly a possibilty. I also know that some of the bigger agencies (in terms of bookings with a cruise line) will often get a block of staterooms reserved for them, giving them access and often the ability to work with pricing.
- Perks and onboard credits: Most Travel Agents offer onboard credit and sometimes other "perks" including "comped" specialty dining, champagne in your stateroom when boarding, and sometimes even upgrades.
Venice, Italy
Copyright Andy Richards 2017 - All Rights Reserved - Handling complications: I think this one is huge. Again, the "seasoned" cruise-travel folks do this everyday. They have access to the people who make decisions within the cruise lines. Especially if they do a lot of business with a line, they can often have influence in sorting out issues. We have a "war story" which sold me on a Travel Agent early in our cruising. We don't use them so much for helping us find our cruise, or the perks, but more for the convenience of letting them handle the online waits, and most importantly: for problem solving. In 2013, on our 4th cruise and our first much anticipated trip to Europe and the Mediterranean, our ship (the newest and greatest Royal Princess) encountered very serious propulsion issues, resulting a a mid-cruise cancellation. At the time this happened, we were somewhere in the Mediterranean and Southern Italy. A world away from home. Our cruise was scheduled to terminate in Barcelona, about a week hence. We weren't going to make it. Instead, we limped into Naples where we docked for good. Although Princess handled the rebooking and travel arrangements for most of the nearly 4,000 passengers on board (they handled the entire situation very well in our opinion), it was pandemonium. Eventually, we were given "marching orders," including boarding a bus for the airport in Rome in the middle of the night and flight arrangements that did not get us back to our originating airport where our car was parked. We didn't like it. We called our travel agent and she told us to "sit tight." The next morning, she had rebooked us on a flight a day later which got us back to our home airport. She told us to find our own way to Rome and we would be reimbursed (we have to say that Princess handled this well, reimbursing us for all out-of-pocket expenses with no questions asked). The best part of the TA' s work? She booked us first class, which we are certain she finagled out of Princess. Worth it? We certainly think so.
In the same light, if issues arise with your booking at any time prior to, or during your trip, a good travel agent can advocate on your behalf with the cruise line.
I HAVE read a couple posts recently where folks are complaining about the fees they were charged versus the service (lack of?) they received. Hmnn. We have never paid a fee to a travel agent. The traditional TA is paid a commission by the cruise line, presumably for bringing paying clients to them. Like many of the formerly "commission-only" businesses this mode had begun to change a bit in the past few years. Probably because of the competition the new world of digital marketing and sales has brought on. But still. You should not need to be paying a fee for the services of a TA. There are certainly plenty of successful ones who work (and will continue to do so) on the old commission method.
The keyword in that sentence: "wisely"
YOU HAVE probably concluded that I think the Travel Agent pros outweigh the cons. I do. If you choose a TA wisely, I cannot really think of a reason why you wouldn't use one. The keyword in that sentence: "wisely." There are a couple of things that are pretty important. First and foremost, find a TA that has substantial experience with cruises. You can usually get some recommendations online, though you may need to "read between the lines" because most of the boards and pages forbid TAs from advertising and members from promoting (in some cases even mentioning them by name). But the information is out there. Shop around a bit. Cruising is a very specialized form of travel, with lots of "ins and outs." So take some time to find a good, experienced agent. As you become familiar and comfortable with the process of booking cruises, many will undoubtedly conclude that there is a lot of that groundwork that you not only can, but will probably prefer to do on your own. But then don't be apprehensive about turning it over to a TA for "fine-tuning" and to take advantage of any of the services and perks they have to offer. We do.Trevi Fountain - Rome, Italy
Copyright Andy Richards 2013